Health and Safety
Workplace Health and Safety Enforcement
The Health and Safety team aim to protect people at work and those who may be affected by work activities by promoting and securing compliance with health, safety and welfare legislation and advising on best practice.
Enforcement of Health and Safety law is split between the Local Authority and the Health and Safety Executive. In general, all non-industrial premises, offices, shops, warehouses and places used for leisure activities and worship within the city of Nottingham are enforced by Nottingham City Council.
Compliance with fire safety legislation is enforced by Nottinghamshire Fire and Rescue Service. For advice, guidance and to report concerns related to non-domestic premises, please visit www.notts-fire.gov.uk.
Should we be the correct authority and you require advice or to raise health and safety issues in your workplace, contact the Safer Business Team at email@example.com or write to us at ‘Health and Safety Team, Loxley House, Station Street, Nottingham, NG2 3NG’.
You can follow us on Twitter at @WorkSafeNottm
Please see guidance for specific topics below:
Certain businesses are subject to closure or restrictions. For further information about this, please visit the Gov UK website.
For those businesses permitted to open or those preparing to re-open, you must prepare to work safely during the coronavirus pandemic.
As with other business risks, employers must assess the impact of coronavirus on their business activities, taking into account risks to both employees and persons not in your employment (such as members of the public).
The Government have issued specific guidance to certain business sectors to enable businesses to work safely during the coronavirus pandemic. The guidance can be found at https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19
Further guidance is available from the Health and Safety Executive.
To assist businesses with their assessment of risks, we have prepared a checklist for businesses to review their practices.
Certain accidents and incidents arising from work activities or within the workplace must be reported to the enforcing authority under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 [RIDDOR]. It is an offence not to report a reportable accident.
For guidance on who must report, how to report an incident and what incidents to report, please visit the Health and Safety Executive webpage.
Beauty Treatments, Skin Piercing and Hygiene Accreditation Scheme
We carry out inspections and checks to ensure licence holders are compliant with byelaws and licence conditions to ensure the health and safety of practitioners and clients.
If you require a licence or registration for your activity, please visit our Health and Beauty Licences page.
Invasive body modifications and similar beauty treatments present a risk of infection and ill-health, particularly where treatments are not carried out in a suitable environment or a hygienic manner.
Nottinghamshire’s Hygiene Accreditation Scheme (HAS) is a voluntary scheme set up to improve and maintain hygiene and safety standards within premises offering Tattooing, Semi-Permanent Makeup and Cosmetic Body Piercing treatments.
This rating applies only to the hygiene and safety of the establishment and is not reflective of the skill or quality of the procedures carried out at the premises. All businesses who participate in the scheme are bound by the ‘Scheme Rules’. The Scheme Rules including the Rating Schedule is available below.
Environmental Health Officers will assess hygiene and safety standards against the Rating Schedule and award the premises a rating:
‘0’ – ‘Urgent Improvement Required’
‘1’ – ‘Major Improvement Required’
‘2’ – ‘Improvement Required’
‘3’ – ‘Satisfactory’
‘4’ – ‘Very Good’
‘5’ – ‘Excellent’
The scheme complements the requirement to register under the Local Government (Miscellaneous Provisions) Act 1982. Please see the health and beauty licensing section for more information.
To achieve the best possible score, proprietors should refer to and utilise the ‘Audit Tool’ and ‘Management System Guidance’ documents below.
How to Apply
You can apply for membership to the scheme using the application form below. To process the application, you must return a completed the form and pay the application fee.
Upon receipt of the application form, an officer will contact you to arrange payment. The fee for inspection and rating is £140.
Request for Re-Visit
You can request a re-visit by completing the revisit form below. The fee for a re-visit and re-rating is £80.
Please note that the fees can only be paid using a bank card; cash and cheque are not accepted.
Cooling Towers Notification
If you control non-domestic premises and have a cooling tower or evaporative condenser, you must ensure that you notify the Local Authority of any cooling tower or evaporative condenser (notifiable devices) on the premises.
The main purpose of this is to identify potential areas that could give rise to spread of infectious disease e.g. Legionella and to ensure measures are taken to prevent the risk of such infection arising to employees and the public.
To notify the local authority of a cooling tower or evaporative condenser please click here to download and complete the Cooling Tower Notification Form below and return by post or email to the Health and Safety Team.
For a current list of registered cooling towers within the Nottingham City area, see the Cooling Tower Register.
Managing and controlling risks in the workplace starts by assessing them. Businesses have a legal duty to assess risks to their employees and persons who may be affected by their activities including the public. Businesses with five or more employees are required to write down the findings of their risk assessment.
Templates, examples and guidance on the steps you need to take to control risks is available from the Health and Safety Executive (HSE).
Smoking in the Workplace
Since 1 July 2007, all workplaces and enclosed public places within Nottingham have a legal obligation to be smoke free. This legislation has been introduced to reduce the harmful effect that second hand smoke has on the health of the population. See Smokefree England for more information on the Smokefree legislation. This includes the downloads:
- Sample smoke free policy
- Smokefree signs and leaflets, including translations
- How to deal with smoking in a smoke free place
Nottingham City Council is encouraging all Nottingham businesses to implement 'Gold Standard' smoking policies. These policies go a step further than Smokefree legislation, such as not allowing employees to smoke during working hours, not allowing illegal tobacco to be sold on your premises or restricting the use of e-cigarettes. A 'Gold Standard' policy can result in reduced sickness absence plus increased productivity for your organisation.
If you would like information and support on how to quit smoking, please visit the NHS Smokefree website at www.nhs.uk/smokefree
Complaints about our service
If you feel we have not met the high standards you expect, you have a right to make a complaint. We take all complaints seriously and will listen to you to find a fair and balanced way to seek to put things right
If you feel you have been given incorrect advice or are unhappy with the way you have been dealt with, you should talk with the officer involved first. Should your concerns remain, you can ask to speak, or if you prefer, write to their manager.
Alternatively, Nottingham City Council has a corporate complaints procedure, which is available here.
If you are still not satisfied, you have some alternative routes to seek resolution by either writing to the Local Authority Chief Executive and/or your local councillor or raising your concerns with the Independent Regulatory Challenge Panel. Further details can be found here.
For information about complaints related to advice given by our officers, please visit the Health and Safety Executive website.
Health and Safety Team