Annual Canvass 2019 Returning your Household Enquiry form
To respond to your Household Enquiry Form either
- Visit our website: householdresponse.com/nottingham
- Call 0800 197 9871
- Text NOCHANGE followed by both parts of your security code to 80212 (standard charges apply)
Household Enquiry Form
In July each year, every household in Nottingham is sent a Household Enquiry Form (HEF). This is part of the “annual canvass” which we are required to conduct by law to ensure that the electoral register is complete, accurate and up to date.
- The purpose of the HEF is to find out whether the information that we currently hold on the electoral register for your household is correct
- HEF forms are addressed to ‘The Occupier’ and will give the details of anybody who is registered to vote at your address. Properties, where no one is registered to vote, will receive a blank HEF
You could receive a fine of up to £1,000 if we do not receive a HEF response for your property. (Representation of the people. The Representation of the People (England and Wales) Regulations 2001)
All residents of a household who are eligible to register to vote must be included on your HEF. Eligible residents are:
- People aged 16 years or over (although they will not be able to vote until they turn 18)
- British, Irish and EU citizens
- Commonwealth citizens who have to leave to remain in the UK or who do not require such leave to remain’
- If you have responded to the Household Enquiry Form (HEF) confirming that the details on the form are correct then you do not have to do anything further
However, if you have added any new names to your HEF, these individuals will also need to register themselves to vote. You can do so by going online to GOV.UK.
If you cannot use the website, complete and return the Invitation To Register (ITR) form that we post out to them. The registration process takes five minutes and requires people to provide extra information, including their date of birth and National Insurance number.
No changes to be made
You can send a “no change” response using any of the following methods.
- Visit householdresponse.com/nottingham
- Call the automated phone service on 0800 197 9871. When prompted, you can confirm that all the details on your HEF are correct
- Text ‘NOCHANGE’, followed by both parts of your security code, to 80212. Standard charges may apply
Please only return your completed HEF by post if you are unable to use any of the options above. If you are returning the paper form to tell us that there are no changes, please complete the Declaration in Section 5 and send the form back in the return envelope addressed to Electoral Reform Services, London.
Changes to be made
Examples of changes
Anyone is aged 76 or over
Anyone’s nationality has changed or is incorrect
Anyone would like to request or cancel an absent (postal or proxy) vote
Anyone would like to change their ‘open register’ preference
Deadline for responding to the HEF form
After I respond to HEF
secure your right to vote
improve your credit rating
ensure that you have access to council services
avoid an £80 fine and multiple ITR reminder letters
Made a mistake when responding to HEF
If you have responded to your Household Enquiry Form (HEF) and realise that you made a mistake, please contact Electoral Services on 0115 876 4111, or at firstname.lastname@example.org, to advise which information was entered incorrectly and what the correct information should be.
Please do not attempt to submit another response via one of the automated channels or by post.
When you make contact with us, please tell us your postcode and house number, and, if possible, your two part HEF security code (printed in bold on the front page of the form). We will amend the information as you instruct to ensure that the right details are recorded for your household.
Invitation To Register (ITR) form
secure your right to vote
improve your credit rating
make it quicker and easier to access some council services
avoid an £80 fine and ITR reminder letters
Not registered to vote
Nobody in your house eligible to vote
If you are a student living in Nottingham, you still need to respond to the Household Enquiry Form (HEF) sent to your term-time address by visiting www.householdresponse.com/nottingham.
This applies even if you are an international student or you are already registered to vote at your home address.
You could receive a fine of up to £1,000 if we do not receive a HEF response for your property.
As students, you are eligible to be registered at both your home and term-time addresses.
However, you can only vote from one location at national elections.
Please remove the details of any individuals on the HEF who are no longer living at the address and add the names of those currently living at the address. All new residents should then go online to register to vote at their term-time address.
Make sure that you put that your Nottingham address is your ‘second home’ so that you are not removed from your home address. It only takes five minutes and they will need their National Insurance number. Anyone who is added to the HEF and does not register online will receive an Invitation to Register (ITR) form through the post, which they must respond to.
I didn't respond to the HEF or my ITR form
I'm a landlord of a business premises or an empty property and a HEF has been sent to the address
I've received a HEF for my second home
In cases of an individual without the mental capacity to register
In cases of a house of multiple occupancy (HMO)
In cases of danger or risk at having your name on the register
If you are concerned about your name and address appearing on the electoral register because it could affect your safety, or the safety of someone living with you, you may be able to register anonymously.
In this instance please complete your paper Household Enquiry Form (HEF), making a note on the HEF to request an anonymous registration application form. Remember to cross out the name of anyone listed on the HEF who no longer lives at the address, and to complete the Declaration in Section 5 before sending the form back in the return envelope addressed to Electoral Reform Services, London.
When we receive your HEF, we will send you an application form to register anonymously, which you should complete and return along with evidence to support your application. We can accept any of the following as supporting evidence.
Eligible court documents you can use to support your application
- an injunction to restrain a person from pursuing any conduct which amounts to harassment granted in proceedings
- an injunction granted under Protection from Harassment Act
- a restraining order made under the Protection from Harassment Act
- a restraining order on acquittal
- a non-harassment order
- a non-molestation order made the Family Law Act
- a matrimonial interdict
- a domestic interdict
- a relevant interdict
- an interdict that has been determined to be a domestic abuse interdict
- any interdict with an attached power of arrest
- a forced marriage protection order or interim forced marriage protection order
- a domestic violence protection order
- a female genital mutilation protection order
No other court documents are acceptable and the court document must be in force on the day of your application to register anonymously.
An attestation from a qualifying officer supporting your application.
Only those listed below may attest an application. The attestation cannot be delegated to a more junior person within an organisation. A qualifying officer can be:
- a police officer of or above the rank of inspector of any police force in England and Wales
- a police officer of or above the rank of inspector of the Police Service of Scotland
- a police officer of or above the rank of inspector of the Police Service of Northern Ireland
- the Director General of the Security Service
- the Director General of the National Crime Agency
- any director of adult social services in England
- any director of children’s services in England
- any director of social services in Wales
- any chief social work officer in Scotland
- any director of social services of a Health and Social Services Board
- any executive director of social work of a Health and Social Services Trust
- any registered medical practitioner
- any registered nurse or midwife
- any person who manages a refuge. A “refuge” means accommodation with a planned programme of therapeutic and practical support for victims of, or those at risk of, domestic abuse or violence
Read more about registering to vote anonymously.