Useful information if you have invited the Deputy Lord Mayor to a function

The correct form of address for the Deputy Lord Mayor is "The Deputy Lord Mayor of Nottingham, Councillor Rob Lee"

Precedence

The Deputy Lord Mayor, during his/her term of office remains impartial and is unable to attend or become involved in any political or contentious matters

It is important to remember that when you invite a Civic Dignitary to attend an event, they have a role to perform and there is a purpose to their visit, such as declaring a building open/presenting prizes etc.

Arrival

The Deputy Lord Mayor should be met and officially welcomed at a function by senior members of the organising body. It is essential that the organiser of the event (or nominated person) accompanies the Civic Dignitary for the entire duration of the event.

The correct title for introducing/announcing the Deputy Lord Mayor is ‘The Deputy Lord Mayor of Nottingham, Councillor Rob Lee’. After initial introductions it is acceptable to refer to him as ‘Deputy Lord Mayor’.  

Commercial Appearances

The Deputy Lord Mayor is pleased to assist in the opening of new commercial premises or be present at the launch of new commercial enterprises. The expectation is that a donation of a minimum of £50 is made towards The Lord Mayor's Charities. Cheques should be made out to "The Lord Mayor's Charities" and not to a specific charity.

Seating Plans

When the Deputy Lord Mayor is representing the Lord Mayor, the same precedence which is offered to the Lord Mayor should also be given to him:

The Lord Mayor is the first citizen of Nottingham and should always be on the right hand side of the host/chairperson as the appropriate place of honour. The only exception to this would be if the Lord Lieutenant of Nottinghamshire was present in his official capacity as the Queen’s representative, or a member of the Royal family were present. In which case, they would be given precedence over the Lord Mayor.  

The Deputy Lord Mayor should arrive 10 minutes before the start of the event, unless he is to take part in a pre-reception.

Speeches

If the Deputy Lord Mayor is to make a speech or reply to a toast, it would be appreciated if a draft speech could be provided along with any additional information about the body organising the event, an agenda or programme, toast list and any points you would wish to be referred to.

Form of Dress

The following is provided for guidance:-

(a)Morning Suit is the standard dress code for the Deputy Lord Mayor and is worn for most types of engagements with the exception of those mentioned in (b);

(b)Dinner Jacket is usual for Civic Dinners, Balls and Dinner Dances;

Official Robes are usually only worn by the Deputy Lord Mayor for Royal Visits, Civic Services, and other Civic Ceremonial events.

N.B In most cases the form of dress will be morning suit with Chain of Office.  

If you require further guidance on any of these matters please contact Louise Butler using the details below:

Email:louise.butler@nottinghamcity.gov.uk

Telephone number:0115 915 5230

Address: Civic Office, Council House, Old Market Square, Nottingham, NG1 2DT.