You must have a reason for applying to vote by proxy such as working away, studying at university or being infirm etc. On the application form you must state why you cannot attend your polling station in person and who you wish to appoint as your proxy. If you wish to apply for an indefinite proxy you may also need to get someone to attest your form such as your employer, lecturer or doctor/nurse. Once you have completed an application form your details will be entered onto a list of proxy voters and an acknowledgement letter will be sent to you and your proxy.

If you are not going to be at home for a particular election, for example away on holiday, you can appoint a proxy for one election and this does not need to be attested but you must give a reason. You can download a proxy voting form for your particular circumstances below:

•  Proxy vote because of disability [100kb]
•  Proxy vote because of employment circumstances [100kb]
•  Proxy vote because of educational circumstances [97kb]
•  Proxy vote for a particular election [77kb]
•  Overseas Proxy Vote Application Form [110kb]

BY-ELECTION - 6 JUNE 2013

WOLLATON WEST WARD

The deadline for new applications to vote by proxy (excluding medical emergencies) must reach the Electoral Registration Officer no later than 5.00pm on Wednesday 29 May 2013 to be effective for the Wollaton West Ward by-election.

Proxy Application forms can be sent by email as a scanned attachment, or by fax.  If sending by email as a scanned attachment, the image must show a signed form and not a printed signature.

If you are suddenly incapacitated or taken ill you can apply to vote by proxy for medical reasons up until 5pm on polling day. Your application will need to be attested, details of who may attest your application can be found on the application form.

 Download an Emergency Proxy Vote application form here [100kb].

Shortly before an election your proxy will be sent a proxy polling card which shows both your details as the elector and the proxy's details. They may take this letter to the polling station as it will assist the staff there in finding your details on the register, however it is not compulsory.

Your proxy will then be issued with your ballot paper which they mark in secret, in a booth and then place it in a sealed ballot box which will be counted after the close of polling.

A proxy does not have to vote in person at a polling station. If they cannot or do not need to go in person themselves, they can apply to vote by post. If you are already a proxy and would also like to vote by post please contact the Electoral Services on the number given below.

For further information please contact Electoral Services on 0115 8764111 or email us at elections@nottinghamcity.gov.uk.