All parts of a workplace should be safe to use, whether internal or external. Maintenance of the workplace and equipment should be in place to keep the building in an efficient state and equipment in good working order.

The introduction of a proactive maintenance system should include:

• Regular maintenance and, if necessary, inspection, testing, adjustment, lubrication and cleaning
• Potential defects being remedied and access to defective equipment prevented in the meantime
• Regular maintenance and remedial work being carried out, with a record kept.

Examples of Items to be maintained and inspected would be the electrical system, which includes fixed wiring and portable appliances, any gas appliances within your premises. As well as these items there are legal requirements regarding other parts of the premises for example making and keeping up-to-date records of the location and condition of  any asbestos containing material (presumed or known) in your premises. Carrying out risk assessment of the hot and cold water systems in your premises to identify and assess the risks regarding legionella.

It is also important that when employing some one to undertake works on your behalf, including maintenance to select contractors who are competent and suitable to do the job.