How to Apply for a Vehicle Licence

Here you will find information on how to apply for a Private Hire Vehicle Licence including how to renew an existing Hackney Carriage and Private Hire Vehicle Licence.

Vehicle Licence Application

This licence entitles the vehicle to be used for Private Hire purposes through a Nottingham City Council licensed operator, or in the case of a Hackney Carriage, to ply for hire within the Nottingham City boundary.

Vehicle Age Policy

The type of licence you receive when you apply for an Initial Vehicle Licence and the checks you need to go through are based on the age of the vehicle.

In relation to Hackney Carriages, applications to replace an already licensed vehicle will not be accepted if the replacement vehicle is more than seven years old, unless the vehicle is in EXCEPTIONAL roadworthy condition.

Vehicle Age

Initial Vehicle Licence Type

1 to 3 years old

1 year licence.

3 to 5 years old

6 month licence.

Vehicles between 3 and 5 years are required to undergo and pass an Exceptional Condition Vehicle Check (ECVC) at the Licensing Office prior to booking in for the MOT test - a fee of £10.00 is charged.

Over 5 years old

Initial Private Hire Vehicle applications will not be accepted.

Note: The date of 'first registration' recorded on the vehicle log book (V5) is the date used by the Council in relation to age of vehicle.

To apply for an Initial Vehicle Licence

You will need to complete the following forms available from the Licensing Office, Tamar Building, Eastcroft Depot, London Road, Nottingham, NG2 3AH or by telephoning 0115 915 6571.  Application forms should be completed by applicants in their own hand and submitted with the following original documents and fee:

1. Vehicle Registration Document (V5)

(If the vehicle has been recently purchased and the registration document is at DVLA Swansea, the applicant must provide proof of ownership, i.e. receipted bill of sale, giving full details of the vehicle, the sellers and buyer details and produce the registration document (V5) as soon as it is received).

2. Certificate of Insurance

A current policy document of insurance certificate or cover note for public or private hire use as appropriate, giving the names of any additional licensed driver. Photocopies or faxes are not acceptable.

Note: A certificate of insurance will not be accepted for Private Hire Vehicles that have both Public and Private Hire cover recorded on the paperwork.

3. Customer Fee - Taxi Licensing Fees (cash is not accepted)

Conditions

  • Vehicle licences are issued for 6 months (unless vehicle under three years old, which would be for 12 months, until such time as the vehicle is over three years old by date on the vehicle log book (V5)
  • If a licence is granted, this will be subject to conditions. Please see the relevant 'conditions' sheet in the initial application pack-up

Vehicle Examination

On completion of the application documentation and submission to the Licensing Office, an appointment will be made for the vehicle to be tested to MOT standard at the Eastcroft works MOT station. An appointment slip will be issued by Licensing Office with the time and date of the test, at the time of submitting application forms.

The vehicle should be fully prepared in advance for the examination, and should be presented at the MOT station at least 10 minutes prior to the examination time. Cancellations made less than 24 hours before the examination time or late attendance will incur a fee, and a new examination time will be made and further examination fee paid.

On successful completion of the examination an inspection sheet (and copy) endorsed by the examiner will be issued, which will be recorded on the MOT and Licensing database and file. On Hackney Carriages a licence plate will be attached to brackets front and rear of the vehicle, and an internal licence plate attached to the passenger partition inside the vehicle. On Private Hire vehicles a licence plate will be attached to brackets to the front and rear of the vehicle and an internal licence plate attached to the windscreen in the top of the screen above the vehicle excise licence (tax disc).

If a vehicle fails the examination an Inspection sheet will be issued outlining what the vehicle failed on and licence plates will not be issued until the points of failure have been rectified and re-inspected to a pass standard.

When the vehicle has been rectified, an appointment requires to be made directly with the Eastcroft MOT Station on 0115 915 2008 for a re-test. A fee will be charged for a re-test payable direct to the Eastcroft MOT Station.

Within 2 weeks of the vehicle passing its examination, the licence will be sent to your address given on the application form, and if a Private Hire Vehicle, you will be required to deposit the licence with the operator you are working for. If Hackney Carriage, this should be kept by the proprietor/owner of the vehicle.

Renew a Vehicle Licence

Every six months (12 months for those vehicles under 3 years of age by date in vehicles log book (V5)) a renewal application form will be sent to your home address. (Please note that it is your responsibility to ensure your licence is renewed before it expires).

On receiving your paperwork you will need to make an appointment to submit your application with additional documents on telephone number 0115 915 6571.

You should bring with you to the Licensing Office:

  • the renewal letter
  • Completed renewal application form
  • Vehicle Registration Certificate (V5) - original
  • Current certificate of insurance and/or cover note from your insurance company - original
  • Current fee (Cash is not acceptable)

An application to renew the licence will not be accepted more than one calendar month following the expiry of the licence, after that time it will be treated as an initial application. (If the vehicle is over 5 years of age and licence is allowed to expiry over the calendar month following expiry without reasonable cause the vehicle will NOT be able to be licensed under the age policy)

Please note:

  1. That once a vehicle has been licensed ONLY licensed drivers may drive that vehicle whilst a licence is in force
  2. This Authority does not allow dual 'plating' (licensing) of Nottingham City Council licensed vehicles due to the difficulty and problems in enforcing such practices and the confusion it can cause to citizens

Vehicle Testing

The vehicle will be tested in accordance with the MOT Test Manual and the Local Authority Supplementary Testing Manual - copies of which can be obtained from the Licensing Office on request.

PROCESSING TIMETABLES

With the exception of Private Hire Operator licensing all applications must be submitted by appointment. The below processing timescales apply to applications where all of the relevant requirements have been met at the time of application. In instances where the circumstances surrounding an application are unusual or exceptional, processing may take longer than the timescale advertised.

Type of Application

Processing Timescale

New Driver

3 working days

New Vehicle

5 working days

Driver Renewal

3 working days

Vehicle Renewal

5 working days

Vehicle - Executive Status

5 working days

New Operator

5 working days

Operator Renewal

5 working days

Transfer of a Vehicle

1 day

Vehicle Licence Change from Private Hire to
Hackney Carriage (or vice versa)

N/A

For further information please contact the licensing office on 0115 915 6571. 

Contact Us

Commercial & Operations Licensing Central Police Station Byron House Maid Marian Way Nottingham NG1 6HS

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